This is a collaborative post
When choosing a partner to help you in one of your areas of operation, it’s important that you choose the right one. While choosing a document scanning service may sound like an easy thing to do, it’s important that you get it right.
Get things done correctly and you’ll be largely able to forget about all of your document scanning issues of the past. Get things wrong and at best, you’ll end up wasting money, while at worst, you’ll lose control of sensitive information. To help ensure that things go smoothly, read on for some top things to consider when choosing a document scanning partner.
To get your documents scanned in a safe, high quality manner, you’re going to need to find a document scanning partner with access to the latest technologies. After all, if you weren’t fussed about the results, you’d just do it yourself, so it makes sense that you should expect nothing but the best.
Some documents will require specialised scanners to ensure that the original document isn’t damaged in the process. If you’re going to need to use the documents a lot in the future, then it’s definitely worth choosing a provider with a scanner that has OCR (optical character recognition) as you’ll then be able to search within the document for specific pieces of text.
You might find a service provider who has all the right gear, but if they don’t have sufficient experience as well, you’re taking a gamble on the results you’ll receive. Try to look for a scanning service provider like Pearl Scan that’s been around for some time, with a good record of providing positive results for businesses like yours. You can either do this by looking at online reviews, or by asking around your business contacts to see what providers they use.
Choose a secure provider
Most documents that are worth holding onto contain sensitive information that you wouldn’t want to get into the wrong hands. Make sure that when looking for a document scanning partner, you find a provider that prioritises data security at every level.
You’ll want to go with a service that has vetted all of their employees, and has a range of strict security measures put in place. Additionally, it’s important that they put the documents in secure digital locations, whether that’s online or on a hard drive that’s then given back to the business. If you don’t need the paper documents once they’ve been scanned, then make sure that the scanning service provider is able to properly dispose of them.
While choosing a document scanning partner isn’t something that you should jump into, it doesn’t need to be overly difficult either. If you consider these simple points listed above, you should be well on your way to finding a reliable long-term business partner that you’ll be able to work with for years to come. It’s worth finding a reliable, high-quality service early on – it might take a little work, but it’ll save you time and effort in the long run.
Disclosure: This is a collaborative post